A team already on board, just not synced with a shared workspace yet

Alessandro is part of a school district's technology team that had just upgraded everyone to a shared xTiles plan. The rollout itself worked, but the real question on the call was more practical: now that the whole team has access, what should any one person actually do with it day to day, especially with AI tools most of them were already using individually.

One connection, whichever AI tool you already have

Setup is a single step: Account Settings → xTiles MCP, then connect Claude, ChatGPT, or both — xTiles is listed directly in ChatGPT's connector marketplace, so it's a one-button install from there, or a one-button authorization from Claude's side. There's no requirement to standardize on one tool across a team; each person connects whichever one they already use.

A morning review built from a few separate check-ins

The routine itself is just a prompt: ask your connected AI to review the previous day, carry forward anything overdue, then check your inbox (Gmail, Outlook, whichever you use) and your team's messaging app (Slack, Teams, or similar) for anything that actually needs attention — with links back to the original threads instead of a wall of text. If your team uses a meeting-notes tool like Read AI, it can pull forward the next-step items from recent meetings too, so nothing sits forgotten in a transcript nobody reopens.

Adding a news layer instead of a fourth thing to check

The same request extends naturally: ask it to also pull the last 24 hours of relevant news alongside the inbox and messaging review. It lands as one more automatic tile on the same daily page — not a separate news app, and not one more tab to remember to open. For a technology team specifically, that can mean industry news, vendor updates, or anything else worth a daily scan, summarized in the same pass as everything else.

The same setup works whether it's one person or a whole team

Nothing about this routine requires a premium AI subscription — it works on free-tier Claude or ChatGPT, just with fewer refinements available than on a paid plan. And it isn't limited to individual use: teams can create shared spaces and invite as many teammates as needed, with no seat restriction on collaborators. There's also a newer project-level planner, currently in beta, that rolls every team member's tasks into one shared view — useful once a few people on the same team are running this kind of routine independently and want a combined picture.

Closing the loop at the end of the day

The same connectors can also generate a matching end-of-day tile — what got done, what's new, and what needs attention tomorrow — built from the same tools already reviewed that morning. It's the same idea as a full end-of-day reflection routine, just scoped to whatever a technology team actually needs to track.