Still deciding between ChatGPT and Claude
Karen has been using xTiles long enough that these calls are more of a monthly check-in than an onboarding session. Her open question going in was which AI tool to commit to: "I'm not sure which to concentrate on, whether to concentrate on ChatGPT or Claude — in some respects GPT seems to offer me better results." She was already weighing whether to upgrade to a paid AI plan to get more out of it.
That timing turned out to matter. A few days earlier, the xTiles connector for ChatGPT had gotten an update — xTiles is now listed in ChatGPT's official app directory, and the connector can do something it couldn't reliably do before: edit content already sitting in xTiles, not just create new tiles from scratch.
The demo: a transcript becomes a finished page
The example came from a real conversation with an agency founder who already had a manual version of this workflow: record a meeting with a meeting-notes tool, get a transcript, then ask ChatGPT to pull out action items and next steps by hand. Karen watched the same idea run natively inside xTiles instead.
The setup was one xTiles page and one instruction: review this page, then pull everything relevant out of the meeting transcript and fill it in. What came back, live, was a fully structured page — not a wall of text to reformat, but:
- The agenda, written out from what the meeting actually covered.
- Attendees, pulled directly from the transcript.
- Action items, turned into real tasks rather than a bullet list to retype.
- Dates, attached to those tasks instead of left as "by next week" in plain text.
No manual reformatting, no copying a ChatGPT answer into a separate tile by hand. The page ChatGPT was pointed at is the page that ended up finished.
Why this beats a summary sitting in a chat window
Asking any AI tool to summarize a meeting transcript is not new. What changes here is where the result ends up. A summary left inside a ChatGPT thread is text you'll scroll back through later, disconnected from your actual task list. A summary written directly onto a structured xTiles page becomes something with a shape: dated tasks that show up on a planner, attendees you can reference, an agenda you can compare against next time.
The edit capability is what makes this durable rather than one-off. The same page can be revisited and revised later — add a follow-up meeting's notes, ask ChatGPT to update the status of an action item, extend an agenda for a recurring series — instead of every meeting generating a brand-new, disconnected page.
It works as a two-way connection, not just an input
The same update also reinforces something easy to miss: the relationship between ChatGPT and xTiles isn't only "ChatGPT writes, xTiles receives." An existing xTiles page or project can be handed to ChatGPT as context for creating more content — the daily brief workflow Karen already knew about from an earlier call works the same way, pulling from inbox, Slack, and meeting notes into one page each morning.
Point ChatGPT at a page, and it can both read what's there and add or revise what's missing — which is the difference between a one-time export and an actual working page.
For anyone who feels the same way Karen does
Karen's honest description of her day-to-day is one a lot of people would recognize: "Everything's sort of possibly mixed up in my head... you can simply forget, and then remember it a week after." What already helps her, before any transcript workflow, is opening her laptop each morning and seeing the important stuff from her inbox, Slack, and meeting notes waiting in one place — "which helps me like a ton."
She was also candid that she's still learning how to phrase requests well — "I need to practice a little bit more on what I ask it and how I ask it." That's a normal part of the learning curve, not a sign it isn't working. The transcript-to-page workflow above is a good template to copy verbatim while that instinct develops: point the assistant at a specific page, name exactly what should come out of the source material (agenda, attendees, action items, dates), and let the structure do the rest.