The goal: one place, moment-to-moment decisions
Geoffrey already used the xTiles planner alongside a second page he'd built himself and called his dashboard: to-do lists and information he wanted in one glance, so he could decide what to spend his time on next without hunting across apps.
The piece that turns a page of manually-copied links into an actual dashboard is having something else keep it filled in. That's where ChatGPT came in.
Gmail, into a tile, with summaries and links back
Geoffrey had already connected ChatGPT to xTiles and to Gmail, and asked ChatGPT to aggregate his emails onto a tile on his planner page. The result wasn't a folder of raw messages: each email came with a summary, and a link that opens the original in Gmail when he needs the full message.
Geoffrey had the tile set up ahead of time but couldn't find it when the call started. Reopening the app was all it took — the tile was there, populated, on his daily page. If a tile you expect to see isn't showing, reopen xTiles before assuming the workflow didn't run.
Where this comes from: the xTiles workflows page
The Gmail tile isn't a one-off trick — it's one of several ready-made workflows xTiles keeps on a dedicated page. Each one is a single prompt with a fully-built instruction behind it, so you don't write it yourself.
- Daily brief — a rundown of yesterday, pulled from your inbox, meeting notes, and messaging apps.
- Newsletter digest — newsletters summarized in one place, with the originals archived out of your inbox.
- Evening reflection — what you spent time on, new opportunities, and what to prepare for tomorrow.
- Today's news — the last 24 hours of news for whatever market or niche you tell it to follow.
Open the workflows page
From the xTiles website, click Use with ChatGPT at the top, then scroll to the block called Imagine the Possibilities.
Pick a workflow and run its prompt
Click the ChatGPT icon on a workflow like Daily Brief. It opens ChatGPT with the prompt already in place — just run it.
Answer a couple of questions
ChatGPT asks about you and what you want included, such as your role and whether to fold in newsletters.
Review the draft, then say it looks good
You'll see a preview: emails to pay attention to, action items and meeting follow-ups, newsletters, your messaging apps. Approve it and it's created in xTiles.
Schedule it
Set it to run every weekday or daily at a time like 8 or 9 a.m., and the same kind of update is waiting on your daily page from then on, without opening ChatGPT again.
How the planner pulls from everywhere you work
Geoffrey's other question was how the pieces fit together: a planner screen, a dashboard page, and a handful of projects. In xTiles, spaces work like folders — buckets for work, personal life, or a specific trip — and each space can hold several projects. A project is where the detail lives: a business trip's budget, tasks, and resources, for instance.
The planner sits above all of that. Every task you create, in any project or space, is collected into your planner automatically, so the daily and weekly views show your whole workload in one place without you copying anything between pages.
More than one calendar, queried through xTiles
ChatGPT itself connects to only one calendar at a time. xTiles can hold several — Google, Outlook, whichever you use — and once they're connected there, you can ask ChatGPT to review all of them through xTiles at once, for example to find a free slot for focus time.