Three businesses, two kids, one overflowing inbox

Victoria runs three businesses at once — a construction company, a property management company, and a real estate company, each with its own partners — on top of raising two kids. As she put it on a recent xTiles call: "my life and my businesses are interconnected. Everything is happening all at once."

That kind of overlap is exactly why a single dashboard she could reference across all of it, rather than a separate tool per business, mattered more to her than any one feature.

The Notion problem: a great holding place, a bad system

She'd used Notion for years and, in her words, it's "great for holding the information," but not somewhere she wanted to actually look: "visually, it's not an easy place to find information, and it is missing that key component of what connects all of these different pages together." She'd tried task tools too — AccuFlow, then Sunsama — with the same pattern each time: organize everything beautifully, feel great about it, then stop reaching for it.

"If Notion were better at task management" was what she was actually searching for when she found xTiles.

What she's actually doing with Claude, two days in

Two days into using xTiles, she hadn't set up an automated daily brief yet. What she had done: "bringing things over from other tools, like recreating pages from my Notion into xTiles and just letting Claude do its thing and see what it comes up with — and then I'll go in and kind of rearrange it how I see better fit."

That's migration, not automation — a first, low-stakes way to see what Claude does with years of accumulated Notion pages before trusting it with a recurring workflow.

The calendar trick: connecting all eight, not just one

She runs on eight separate Google Calendars — one Google account, eight calendars inside it, spread across three businesses, a household, and two kids' schedules. Connected directly, Claude or ChatGPT can typically only see one calendar at a time.

Routing the connection through xTiles removes that limit: all eight calendars link in at once, so a single request to review the calendar actually means all of it — every business, every commitment — not whichever one happened to get connected first.

"The first thing that's paired visual simplicity with high functioning"

Her verdict, in her own words: "I am chronically searching for the thing that fits with my brain, and this is the first thing that's really paired the visual simplicity with the high functioning." She'd used Trello years earlier and loved how visually clean it was — right up until it stopped being functional enough to keep using.

For someone running three businesses off one dashboard, that combination — visual enough to actually open, functional enough to actually rely on — is the whole ask.