The power user who runs three separate workspaces
Klea found xTiles on YouTube about two years ago, switched over from Notion, and stayed. She works in coaching and psychology — she studies how the brain works — and she treats her productivity tools as an extension of it. "I can compartmentalize my brain," is how she describes the appeal.
She takes that literally. Klea runs three separate xTiles accounts: one for her coaching business, one for a travel business, and one for her personal life. They are deliberately kept apart so that opening one doesn't drag the noise of the other two along with it.
She also has a system she built herself — a "Life Planner" project with a page per month, then week one through week four inside it, each with a Monday-to-Sunday board. She rolls unfinished tasks forward by hand. It works for her, and she has no interest in swapping it for something she didn't design.
The wish: one tool instead of three
Klea's honest feedback wasn't a feature complaint. It was about consolidation. She uses three different tools for three different kinds of thinking, and switching between them costs her real energy:
- Miro — for visual mapping: brainstorming, connecting dots, sketching how a project hangs together.
- Notion — for a completely blank page with no structure, when she is tired of everything and just wants to write.
- xTiles — for the tile structure that keeps her projects and weeks organized.
"I wish I could have this one app where I can do the brainstorming, the different charts and connections and dots — and then also have something just white, just blank, without any noise," she said. "Whenever I need to visualize a project, I just want something to be white so I can be creative."
xTiles has a document mode — a plain page with no tiles, just content, for exactly the "white and quiet" writing Klea described. It also supports simple tables inside a document, which was the one thing she assumed it couldn't do.
What actually consolidates the tools (and it isn't feature parity)
Chasing Miro feature-for-feature and Notion feature-for-feature is one way to answer "can this be one tool?" — but it's the slow way, and it rarely ends with one tool. The faster path showed up when Klea saw the AI integration for the first time. Her reaction was immediate: "Just a thumbs up."
The integration connects xTiles to Claude or ChatGPT, and through them to the hundreds of apps those assistants already reach — inbox, calendar, Slack, meeting notes. Instead of rebuilding every tool inside xTiles, you let the AI pull what matters out of those tools and write it into one xTiles page: a daily brief, tasks from an inbox review, a summary of a long thread, an end-of-day recap.
Before, I spent about four hours a day pulling pieces together from different places to understand what to do next. Now I've connected everything to xTiles and it takes 45 minutes. CEO of a cybersecurity firm, xTiles user
That's the consolidation Klea was really asking for. Not one app that does what Miro, Notion, and xTiles each do — one surface where the output of all your tools lands, laid out visually, ready to act on.
Why keeping separate workspaces still makes sense
Consolidating your tools is not the same as merging your contexts. Klea keeps three accounts on purpose — coaching, travel, and personal are genuinely different worlds, and blending them created exactly the mental clutter she uses xTiles to avoid.
xTiles is priced per account rather than per workspace, so running several is cheaper than the equivalent in tools that bill per seat or per workspace. And because the AI integration works the same way in each one, you get a single consistent way to build a daily brief or review a week — repeated across whichever workspace you're in, not reinvented each time.
The goal isn't one app with every feature. It's one place where everything you capture elsewhere becomes visible and actionable — while your separate contexts stay separate.