Six tools, zero system
Dr. Ladele runs several projects at once as a business owner and entrepreneur, and has ADHD. What drew them to look into xTiles was specific: they'd heard someone describe how it helped keep an ADHD brain organized, and it landed. "I'm a business owner, I'm an entrepreneur, so I have many things always in the air. If I had a way to keep track of all of them and get the project moving forward, that'll be nice."
Asked what they currently used to run the business day to day, the answer was email, a calendar, and six separate AI tools: Claude, Gemini, Codex, Perplexity, Grok, and Lovable. Asked directly whether any project-management system sat underneath all of that, the answer was just as direct: "Now I'm not using it at all right now."
That's the whole setup in one sentence: six capable AI tools, each handling its own slice of the work, and nothing underneath any of them.
Why adding a sixth AI tool doesn't fix the first problem
Each of those six tools is genuinely good at what it does — Claude and Gemini for reasoning and writing, Codex for code, Perplexity for research, Grok for a different angle, Lovable for building. The problem isn't the tools. It's that a chat interface is built to hold one exchange at a time, not a project over weeks. Whatever came out of yesterday's Perplexity research or last week's Codex session lives in that tool's own history, in its own thread, disconnected from everything else.
For an ADHD entrepreneur specifically, that disconnection has a cost that compounds. Executive function — the ability to plan, prioritize, and hold several open threads at once — runs on a limited daily budget. Reassembling "what did I decide in Claude, what did Codex actually generate, what did Perplexity turn up" from six separate scrollbacks spends that budget before the day's real work starts.
The part that doesn't require learning a new app
The usual xTiles basics still apply: Spaces work like top-level folders (personal, work, whatever separation makes sense), Projects live inside them, and each project is a whiteboard-style canvas of tiles rather than a scrolling document — closer to sticky notes than to a Google Doc you have to scroll through.
But for someone already running six AI tools, the more relevant entry point isn't learning xTiles feature by feature. It's that xTiles connects to the tools already in daily use, through its AI integration (MCP). You can connect Claude and ChatGPT to the same xTiles workspace at the same time — no conflict between them. Hit a usage limit on one, switch to the other, and xTiles stays the shared context underneath both. The six tools don't disappear; they finally have somewhere to write to in common.
What a consolidated morning actually looks like
Rather than describe the integration abstractly, the concrete version is the workflow run daily inside the xTiles team itself: three tiles appear on the planner's daily page automatically, before any of the other tools are even opened.
- Yesterday, summarized. A short review of the previous day — useful on its own for anyone who finishes a day and honestly can't say what filled it.
- Slack, filtered. A pass over active threads, with anything you were directly mentioned in surfaced so it doesn't quietly slide past.
- Inbox, time-zone aware. A review of what came in recently — in this case, the last several hours, adjusted for a team based in a different time zone than most clients.
- Meeting notes, turned into commitments. A pull from meeting-notes tools like Fireflies, specifically for the next steps and promises made in a call — the things that are easy to say out loud and then forget by Thursday.
None of these tiles were built by hand. They're the output of asking Claude (or ChatGPT) to check the same sources every morning and write the results into the same place — which is the difference between six tools generating six answers, and one page that already has the day laid out on it.
The three questions worth asking before you commit
Before ending the call early for a school run, Dr. Ladele asked three questions that are worth answering plainly for anyone in the same position.
Is my data safe?
xTiles has been operating for more than five years as a US company incorporated in Delaware, with data encrypted via AWS, and is pursuing SOC 2 certification. It operates under US law. Current specifics are always worth confirming on the pricing and trust page before connecting sensitive accounts.
What's the price, and is there a trial?
There's a free tier to start with, plus a paid Plus plan with a 30-day money-back guarantee for anyone who wants the full AI-integration experience. A higher tier exists for connecting more AI tools and generating more AI-driven content, and paid setup help is available for anyone who'd rather have their workflows built for them than build them alone. See current plans and pricing for exact numbers.
Will the free tier actually show me what this is like?
Partially. You can explore the core product — Spaces, Projects, the tile canvas, the planner — on the free tier, but the AI-integration workflow that ties six tools into one page is a paid feature. If the integration is the reason you're evaluating xTiles, plan to test it on a paid plan rather than judging it from the free tier alone.