Task Management

How to manage tasks with the xTiles template

The xTiles Project Management Template is a comprehensive solution designed to streamline your team’s workflow, regardless of project size or complexity. By automating routine workflows and keeping everyone on the same page, it provides a clear visual representation of your project’s status and progress.

Tasks

Stay organized with customizable task categories that help you prioritize your workload. This page is a classical Kanban board, with “backlog,” “to-do,” “in progress,” etc. However, it is unique because you also can easily sort all the tasks by priority and due dates, and see a list of all tasks on the project.

Each task can include relevant details, important notes, assignees, attachments, with clear end dates to ensure timely completion. When you need a new task to the relevant column, simply press “+” and then add all the details needed for successful execution. When the task is done or you need to change its status, simply move it by using the drag-and-drop feature.

When creating a task and filling in all the necessary information, you can change properties’ names or add new ones that suit your project. Also, you can create repetitive tasks to automate workflows.

Sprints

Effectively track progress across multiple projects by organizing work into manageable sprints. Whether managing long-term projects or shorter initiatives, you can easily monitor your project budget and coordinate with your project team to meet deadlines and deliverables.

On this page, you can sort your sprints by view — either as a gallery, table, or a board with the project’s current status. To create a new sprint, press the “+” button, no matter the view you’re using.

Projects

This page will help you oversee long-term projects, maintain visibility, managing your project budget and coordinate everything with your project team to ensure timely delivery and optimal resource allocation. On this page, you can sort you projects by custom filters to streamline the navigation, so everyone using the tool can get to the needed project in seconds.

In xTiles, you can also create new views based on the chosen property to streamline sorting and finding the data you need.

Goals/OKR

The last page of our task tracker template helps to align your team’s efforts with organizational objectives using the built-in Goals and OKR (Objectives and Key Results) tracking features. This guarantees that all project activities contribute to broader strategic initiatives and measurable outcomes.

The bigger the team, the more projects you have, the more exquisite tool with advanced navigation features you will need. This page works the similar way. You can easily add new goals through the “+” button, sort your goals according to chosen properties, and navigate through them easily.

Tips to keep your task management tool organized

Start with a simple, uncluttered template that clearly displays essential information. Including too many fields or categories can overwhelm users and discourage regular updates. Focus on tracking the vital details that drive project progress and team accountability.

Regular status updates are crucial for maintaining an accurate picture of project health. Encourage team members to update their tasks frequently, ideally daily or at least several times per week. This helps prevent the common problem of outdated or stale information that can lead to confusion and missed deadlines.

Accessibility should be a top priority – every team member needs easy access to view and update their assigned tasks. Set clear permissions that allow people to see what they need while maintaining appropriate privacy for sensitive information.

Perhaps most importantly, establish clear ownership for every task in the system. Ambiguous responsibility often results in tasks falling through the cracks or multiple people duplicating work. Each task should have one clear owner who is accountable for its completion.

Remember that the goal is to support productivity, not create busy work. Your task management system should feel like a helpful tool rather than an administrative burden. Regular feedback from team members can help you fine-tune the system to better serve their needs.