Two ways to get everything into one list
A business owner we spoke with runs a business with a team and manages personal tasks in Akiflow. The routine is a good one: brain-dump ideas from the phone, let them land in one inbox, then pick tasks and drop them onto the calendar.
Akiflow's answer to scattered work is to collect tasks from your apps into one inbox and then plan them by hand. xTiles takes the other route: keep using the apps you already use, and let your AI assistant read them and build the day's page for you.
Neither is wrong. The question is which job you want to keep doing yourself: sorting an inbox every morning, or reading a page that's already sorted.
xTiles vs Akiflow at a glance
- Akiflow: a task inbox fed by your other apps, plus time-blocking on your calendar. You review the inbox and decide what goes where.
- xTiles with Claude: a daily page that Claude fills from your Slack, email, calendar, meeting notes and xTiles tasks: what needs attention, what you promised people, and what is coming tomorrow.
- Akiflow: built around one person's task list.
- xTiles: tasks live inside projects, so a task can sit in a shared project and be assigned to a teammate, and it moves into their planner.
- Both: quick capture from your phone. In xTiles it goes to the inbox in the mobile app, waiting to be turned into a task later.
What the daily page holds
The demo that prompted the reaction above was a daily brief: every morning, Claude goes through Slack, the inbox, the calendar, meeting transcripts and xTiles itself, then writes one page in the planner. It highlights the conversations that matter and the things you said you'd do, like sending a document to a colleague.
At the end of the day the same connections can run a review: a snapshot of what got done and what to prepare for tomorrow. Work you finished but never wrote down shows up as completed tasks, so the day's record is complete. Here's what that history looks like after a few weeks.
If I install it correctly, I don't really even need Akiflow anymore, because I can just add everything into here. The business owner, after the demo
That was a first reaction, not a finished migration, and it's a fair way to think about it: the brief doesn't have to replace your task app on day one to be useful.
Setting it up
Connect xTiles to Claude
Connect the xTiles MCP from your account settings, alongside the connectors you already use in Claude, like Slack, Gmail or your calendar.
Run the daily brief workflow
Ask Claude to "execute the daily brief workflow". It asks a few questions: your role, which tools to pull from and what you want to see. Then it builds the first page in your planner.
Adjust, then schedule it
Tell Claude what to add or drop, and once the page looks right, schedule it for the same time every morning so it is waiting when you open your laptop. The guide to running it with your laptop closed covers that step.
If you brain-dump into another app from your phone, you don't have to stop. Add that app to the tools the brief reads, so new ideas show up on the daily page without a second capture step.
Which one fits you
- Stay with an inbox-first tool if your day is mostly personal tasks and you enjoy hand-placing each one on the calendar.
- Try xTiles with Claude if your day is spread across Slack, email and meetings, if you work with a team in shared projects, or if the morning sort is the part you keep skipping.
Teams can go further: each person connects their own assistant to their own planner, so everyone gets a brief shaped by their own channels.